Policies and procedures concerning governance will be made by the MedLink Executive Committee and voting members of the organization.
Any meeting requiring a vote must be pre-designated as a “voting” meeting. Notification of a voting meeting must be provided at least two weeks prior to the meeting date. There must be a quorum of agencies present at the voting meeting. A quorum is a simple majority of voting members. Affirmative votes of 2/3 of voting members present must be achieved to imply consent of membership. In the event that an organization’s designated voting member is unable to attend a voting meeting, the agency may send an alternate voting member. The following are examples of decisions requiring consent of membership:
- Policy/Public statements of support or opposition (e.g. any “official” position/endorsement).
- Projects requiring an agency to engage in a binding legal agreement on behalf of MedLink and any grants to be submitted on behalf of or for the benefit of MedLink.
MedLink leadership will consist of at least Chair, Vice Chair, Treasurer and Secretary. At large members may be added to expand capacity, if needed. Individuals from member agencies that serve in these roles will be elected by the membership via nominations made by the nominations committee. These officers will make up the executive committee and will serve for a one (1) year term. Each individual will have the option of serving up to two one (1) year terms. The Treasurer may serve up to three one (1) year terms. The executive committee is charged with setting the agenda at meetings; determine which items need voting on; serve as liaisons to committees and coordinate public communications; approved letters of support and may approve expenses up to $250.
MedLink will maintain the following subcommittees:
The membership committee will consist of 3 or 4 member agencies who will advocate for new agencies to join the organization. The membership committee will also call and follow-up with agencies whose attendance has dropped off at meetings.
The nominating committee will be appointed during the summer to review with agency interest in serving on the executive committee. The nomination committee will bring a slate of officers to be voted on at the November meeting.
To create ownership and accountability, it is required that voting member agencies pay dues at the following levels:
Dues: < $250,000 annual Budget = $50 annually
$250,001 to $499,999 = $150
$500,000 to 1,999,999 = $300
$$2,000,000 to $4,999,999 = $400
$5,000,000 or over = $500
Member agencies will be invoiced in July and should pay their dues by September 30th.
New member agencies who are voted in during the middle part of the fiscal year between
October – March may be charged 50% of the full dues amount for that agency’s budget.
New agencies will be charged the full amount the next fiscal year. Member agencies who
are not current with their dues will not be allowed to vote at voting meetings.